Events are at the core of all UChicago Alumni Clubs and Affinity Groups. Successful events—no matter the size—engage regional alumni and reconnect them with UChicago. These resources will help you develop, plan, and execute club/group events.

Planning

Best Practices

Submit an Event to Be Published Online

  • Event intake form: This form will assist the Alumni Assocition with providing efficient event support. Components to know before filling out the form: event venue, tentative/drafted budget, and event date.
  • Event payment request form: This form is used to request a payment for an event. Whether it is for requesting reimbursement, vendor payment (or contract signature), or a University issued check, this form can do it all.

Best Practices

Run the Event

Financial Resources

  • Budget worksheet Excel
  • Event vendor forms: In order for the University to pay a vendor by check, the volunteer must have the vendor complete W-9 and Certification of Compliance Form and return them to the staff liaison.
  • W-9 Form
  • Certification of Compliance Form
  • Tax-exempt forms: The University is exempt from sales tax in 32 states. Volunteers are responsible for downloading their state’s exemption form, having it completed by the vendor, and returning the completed form to the staff liaison. If a state form is not found in the folder, the University is not tax exempt in that state.